1Who's Joining This Meeting?

Your name (bride / couple) *

Please enter your name.

Preferred pronouns (optional)

Email address *

Please enter a valid email.

Best phone number (optional)

Wedding planner / coordinator name & email (optional)

Who else will be on the call? name + relationship

2Your Wedding Date & Venues

Wedding date *

Please select your wedding date.

Day of week

Ceremony venue name & address *

Please enter your ceremony venue.

Reception venue if different from ceremony

Getting ready location — bride

Getting ready location — groom / wedding party

Ceremony aisle surface

Grass / Lawn Concrete / Pavers Sand / Beach Indoor

Surface notes if other or mixed surfaces

3Day-of Timeline

Fill in what you know — leave anything blank that's still TBD. We'll confirm the rest with your planner.

Hair & makeup start

Hair & makeup end / bride ready

Photographer arrival

First look?

Guest arrival time (on invitations)

Ceremony start time *

Please enter your ceremony time.

Cocktail hour start

Reception doors open

Reception end time

Late-night events? optional

Written timeline from your planner?

Timeline notes optional

4Guest Count & Table Layout

Guest count (final or estimated) *

Please enter an estimated guest count.

Still expecting changes?

Table types you are using

Round tables Long / rectangular Sweetheart / head table Farm tables Cocktail / high-tops

How many round tables?

Guests per round table?

How many long tables?

Approximate lengths (ft)?

Specialty tables cake, gift, escort card, memorial, bar, etc.

Do you have a finalized floor plan?

5Your Vendor Team

We coordinate with your team on arrival timing and logistics — the more complete this is, the smoother your day runs.

Photographer

Videographer

Live band if applicable

Hair & makeup

Cake / desserts

Draping / linens

Lighting / AV

Any other vendors?

6Design Check-in

Please review your floral proposal before our meeting and note any updates or questions below. The more detail you share here, the faster our meeting goes!

Has your color palette or style changed?

Notes on palette / style changes optional

Have your bridal party numbers changed?

Questions about your floral proposal optional

7Special Requests & Add-ons

Hair flowers, welcome sign, cocktail hour décor, memorial table — anything at all. If you've been dreaming about it, tell us here.

Special requests / add-on ideas

8Documents to Send Along

Upload what you have directly below — or email to info@bluegrasschic.com before your meeting. If a document isn't ready yet, let us know when to expect it.

Full wedding-day timeline

Not yet — expected:

↑ Upload file

Finalized floor plan / seating layout

Not yet — expected:

↑ Upload file

Updated inspiration photos

Not yet — expected:

N/A — no changes to inspiration

↑ Upload files

Final guest count confirmed?

Yes, count is final No — expected:

Once you submit, we'll receive your form instantly. Thank you for your time to help us finalize your wedding details.

🌿

You're All Set

We've received your details and you'll hear from us soon to confirm your meeting. We're so excited to bring your vision to life.

Questions in the meantime? info@bluegrasschic.com

Let's make sure everypetal is in place

You're All Set

Let's make sure every
petal is in place